Job offer: Japanese Speaking Secretary / N3+ / BTS green line / Up to 40K

Key Responsibilities:

• Administrative Support: Provide comprehensive administrative support to the staff, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Document Management: Prepare, format, and proofread documents, correspondence, and reports. Organize and maintain physical and electronic filing systems.
• Client Interaction: Serve as a point of contact for clients, answering phone calls, responding to emails, and managing client communications in a professional manner.
• Office Management: Oversee office supplies inventory, order materials as needed, and ensure office equipment is properly maintained.
• Billing and Invoicing: Assist with billing processes, including preparing invoices, tracking payments, and managing client accounts.
• Research: Conduct basic research and gather information to assist staff in case preparation.
• Meeting Coordination: Organize and prepare for meetings, including arranging conference rooms, preparing agendas, and distributing meeting materials.
• Time Management: Monitor and manage staff's time entries, ensuring accurate and timely submissions.
• Confidentiality: Handle sensitive information with the highest level of confidentiality and professionalism.

Qualifications:

• Bachelor’s degree preferred.
• Minimum of 1 year of experience in an administrative or secretarial role.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and time management abilities.
• Ability to work independently and prioritize tasks effectively.
• Professional appearance and demeanor, strong attention to detail, ability to maintain confidentiality, and a proactive attitude.